Trinity Stage School
Terms and Conditions - Term 3
4 January to 12 February 2022
This form is to confirm that you have read and understand the rules and terms and conditions for Trinity Stage School for Term 3 (4 January to 12 February 2022)1. Please note that these terms and conditions still incorporate the regulations we will be following due to Covid-19, and it is important that you have read and fully understand these regulations for your child's attendance in class. This is also an opportunity for parents to review the terms and conditions, make changes to classes and to update any information (e.g. email addresses, contact details, medical history) each new term.
TRINITY STAGE SCHOOL POLICIES
The acceptance of the following terms and conditions is conclusive on attending classes at Trinity Stage School and on completion of this form acts as a contract between the parent/guardian of the child/children stated in the registration/renewal form and states that on completion of registration a term’s fees are due to Trinity Stage School. Should a child/children no longer wish to attend classes, notice in writing must be given to leave the school or stop any classes, with full fees payable for the term with which they have signed up to.
1. Registration needs to be completed for children to attend classes. Registration will need to be completed before the start of each term to reserve a child’s spot in classes and for them to be able to participate in each new term. Trinity Stage School reserves the right to refuse entry to classes if registration has not been completed and/or the terms and conditions are not complied with.
PAYMENT OF FEES/NOTICE/HOLIDAYS
2. All fees are payable in advance of the first lesson of each term, a charge of £5 per week will be added to any fees outstanding after the deadline. Fees are non-refundable and will not be returned due to absence. Every year the fee for the hire of the hall has increased, when this happens, unfortunately we have no other alternative than to increase fees to accommodate this. The parent/guardian on completing registration are acknowledging and agreeing to the possibility that fees may change from term to term.
3. All students are not entitled to holiday as our classes now fall within academic school term times. However, when the school is closed by the Teacher, no fees are due to be paid for those days the school is closed – should this happen at short notice, any fees owing will be held over to the next term. All other absences will require fees to be paid. All dates of events and holidays can be found on the private Trinity Stage School Parents Facebook and Princess Jasmine Pages, so please frequently refer to these for any changes, updates or events.
4. The Terms & Conditions, dates of events and further information can be found on the on our private Trinity Stage School Facebook Parents Page and Princess Jasmine Parents Page (please ask to become a member) or made available on request. You must look at these regularly to keep up with any information you need to know.
TRINITY STAGE SCHOOL UNIFORM
5. Hair should be in French plaits or a bun for all classes, and in cases of very short hair a headband should be worn. Any hair scrunchies or bows worn should be the appropriate school colours. A ponytail is not sufficient as this gets in the way, especially in acrobatic classes. Pupils may be refused entry to class if hair is not correctly tied up.
6. After one month of dancing, the official uniform should be purchased. No outside clothing should be worn during class after this point. Pupils may be refused entry to class if correct uniform is not worn.
7. No Jewellery should be worn in class; this includes watches and earrings. It is recommended that valuables are not brought to the venue; Trinity Stage School will not be responsible for any lost or damaged property brought onto the premises.
8. Parents are responsible for putting the student’s names in their uniform and to check when leaving that they have all of their belongings with them. The school takes no responsibility for anything lost on the premises, although please let the teacher know if anything has been lost or left behind.
9. No Chewing Gum or any other food is allowed in class. However, students may bring in with them to class a non-fizzy soft drink.
HEALTH AND SAFETY
10. Please inform us if your child is suffering from any injuries, health concerns or allergies etc. It would be appreciated if we were informed of any learning difficulties (hearing/speech/sight) so we can help your child to enjoy the lessons as much as possible.
11. Some physical contact may be necessary during class by the teacher to demonstrate exercises or techniques, to prevent injury during the class, or to administer first aid if required.
12. No responsibility is taken for any injury occurred, during or after the class, although great care is taken to avoid such an occurrence.
THE VENUE & QUERIES
13. At No point do parents or students enter the studio when classes are in progress. There are opportunities in between some classes to provide parents the opportunity to speak with the teacher. Parents are also welcome to text, message via the Facebook page, or email Trinity Stage School staff with any private concerns – Trinity Stage School will be responsive to messages Monday-Friday (0900-1830).
14. Any emails, letters, documents or text messages sent from Trinity Stage School are intended only for the named recipient and are prohibited to copy, forward or distribute (verbally or otherwise).
15. Please respect the building and property where the classes are taking place, by keeping the noise level low and the rooms tidy and free of rubbish. Any pupils or members of their family who damage any property will be liable to pay for repairs.
16. For security purposes, the main door of the School’s premise must remain closed at all times. Ensure you come into the building to collect your children; pupils must not leave the premise without a parent or guardian.
17. Parents are responsible for their children outside of their classes. Trinity Stage School staff cannot be held responsible for children in the waiting area, outside of classes as Trinity Stage School staff will be teaching within the studio. If parents leave their children, please ensure that they are adequately supervised by another adult outside of class time and ensure that your child has been registered in and out of the building. Additionally, please ensure that your child knows where the fire exits are, in the event of a fire we will meet in the front of the building.
LESSONS/EXAMS/SHOWS/COMPETITIONS - COMMITMENT
18. This is a British Theatre Dance Association registered Dance School. It is part of our belief to work at the highest possible standard and provide a high standard training. Therefore, examinations will be taken only when the Teacher believes the pupil has reached the required standard. An invoice will be emailed out to parents when their child is ready to take an exam, giving details. Parents should reply to this email if content for their child to take the exams and should provide the required fee by the due date provided on the invoice. If fees are not received by the due date, the pupil will not be entered. Children will be expected to participate in 2 out of 3 exam session a year in order to continue their dance progression.
19. Regular attendance is very important as examination classes need to be perfected and technique secured before an examination. Elite classes will need commitment and solos will need to be rehearsed regularly, particularly when there are competitions coming up. All dates of events and holidays can be found on the private Trinity Stage School Parents Facebook and Princess Jasmine Pages, so please frequently refer to these for any changes, updates or events.
20. Please be punctual to classes, as children can often feel apprehensive when walking into a class already in progress, it can also be distracting for the other students.
21. If a pupil wishes to take other classes that are not currently offered at Trinity Stage School, as with most dance schools it is professional etiquette to speak with the Teacher as this could conflict with events and exams etc.
20. The School has the right to refuse admission with no liability for reasons, such as non-payment of fees, incorrect dress, bad behaviour, or bullying.
21. Parents must fill out the Registration Form. The Principle must be notified of any changes of address, contact numbers and email addresses.
22. Parents/Guardians understand and accept that information, including personal data (e.g. full name and date of birth), will be disclosed to 3rd Parties, including the British Theatre Dance Association (BTDA) for the purposes of examinations, and, when relevant, to the companies running competitions the children participate in for the purpose of ensuring children are entered into the correct age categories.
23. Please note that children who continue to participate in Acrobatics beyond Grade 2 will be required to participate in Ballet. This is a school policy to ensure that children develop to help strengthen their dance turn out and technique to ensure greater success in their Acro examinations.
24. All students above the age of 4 will be required to participate in a compulsory Conditioning class. For the health and safety of the students, it is Trinity Stage School's mission to ensure that children learn how to stretch and condition their bodies for participating in dance exercises.
PHOTOGRAPHY AND VIDEOS
25. Parents/Guardians understand that by signing these Terms and Conditions they are entering a contract with Trinity Stage School for use of photographs and videos of their child/children. These images will be used for promotional purposes, celebrating the progression of all our students (past and present), and for capturing events that the School can look back on to celebrate the life of the school in years to come.
26. This is an agreement that any images and videos (as highlighted in point 25) published by Trinity Stage School will be the property of Trinity Stage School. This includes images captured by during Trinity Stage School classes, captured at any Trinity Stage School events (inclusive of external workshops and competitions) or is provided to the school by the parents of the children in the images.
27. Examples of where these images will be used includes (but not exclusively) Social Media, Show/Showcase/Competitions, Posters, Leaflets, and any published media.
28. Please be aware that parents are welcome (and encouraged) to contact Trinity Stage School directly if they do not wish to accept points 25-28 of the Terms and Conditions, and Trinity Stage School will keep this request on file to accommodate the removal of points 25-28 from this contract and will accommodate this request.
COVID-19 - RETURN TO CLASSES FOLLOWING UK LOCKDOWN 2020
29. Arrival and Exit Rules and Regulations
(i) There will be a one-way system for arrival and exit into the venues hired by Trinity Stage School. Parents should not approach the entrance of the venues until the previous parent has moved away from the ramp/pathway leading to the front door. Only one family should be on the pathway leading to the front entrance of the venues at a time.
(ii) Parents will not be permitted to enter/wait/stay in the hall during lessons, as this will exceed the 25 person limit that is placed on the venues usage as outlined by Basildon Council.
(iii) Children will have their temperature taken on arrival at the main entrance before being given entry into the venues. If a child has a temperature, the parent will be asked at the entrance to take the child home and it will be recommended that the household should self-isolate for 7 days if there are no further symptoms or 14 days if symptoms in the household persist (as outlined in the UK Government's guidelines).
(iv) Children will be expected to wash their hands on entry to the venues.
(v) Parents should be available and contactable throughout their child’s lessons. Should any child show signs of COVID-19 (in particular, a temperature, persistent cough, or loss of taste or smell), parents will be required to collect your child/children immediately and all parents will be notified of an anonymous incident.
30. Equipment required/use at Trinity Stage School
(i) Children will be expected to bring to lessons only necessary items. This is to ensure that the main hall isn’t overrun with personal items:
Personalised Trinity draw string bag with dance shoes and skirts
Lunch (only if children have lessons from 1130), and lunch should be thrown away with no lunch boxes.
Personal Hand Gel
Own mat/yoga mat if children participate in Acro classes
Mobile phone for personal use to contact parents if necessary (Trinity Stage School holds the phone numbers of emergency contacts if children do not have a personal phone, and will contact parents if necessary. Trinity Stage School will not be responsible should any personal items go missing).
(ii) Trinity Stage School will not be using the school mats or barres unless it is absolutely necessary, in which case, the barres and mats will be wiped down at the end of each class for which they were used.
(i) Children will be expected to wash their hands when they first arrive in the hall, before they settle and/or begin any classes.
(ii) Children will be expected to either wash their hands or apply antibacterial hand gel at the end of every class.
(iii) If children participate in Acro, they will be required to bring their own mats for their Acro classes. This could be a yoga mat or a thicker mat. This is to prevent cross-contamination of children using the same equipment.
32. Social Distancing in class, out of class, movement around the premises and entry/exiting the building
(i) Rose Award classes (Under 7 years) will start with Tap classes. Parents will need to arrive with their children already in their tap shoes. This will assist with social distancing as it will mean that Trinity Stage School Staff will not need to unnecessarily break social distancing by assisting children to put on Tap shoes (which some children at this young age find difficult).
(ii) If children participate in Acro, they will be required to bring their own mats for their Acro classes. This can be a yoga mat or a thicker mat.
(iii) Children will maintain social distancing in the venue by sticking with the grid/spot system that Trinity Stage School staff will put in place.
(iv) Classes will have no more than 12 students per class to maintain a 2-meter social distancing diameter when dancing. As a result, there will be some alterations to the timetable and some fees from what they were pre-Covid to accommodate the additional hall hire time and staff time that comes with the reduced class sizes.
(v) There will be a one-way system when entering and exiting venues. Children will be dropped off at one entry point, and exit/be collected at another.
(vi) Children will wait in the main hall in between classes in an allocated area at a social distance apart from one another. This is so staff can ensure children are supervised as remaining socially distanced when they are not participating in classes.
(vii) Parents will not be allowed to wait in the venue and will be expected to drop children off and collect them on time.
(viii) Children and staff will only be allowed to use the bathroom one at a time and will need to wash their hands after using the bathroom.
(ix) Where possible, children will be taking part in classes in 'group bubbles', meaning that children will remain within set groups for classes, and not mix with other children participating in other classes.
33. Students/Families identified as COVID-19 vulnerable
(i) For students that are considered vulnerable/have a member of their household that is vulnerable, it is recommended that these students do not attend physical classes. Parents will need to make Trinity Stage School staff aware of this.
(ii) If students are unable to attend classes due to vulnerabilities in their household, Trinity Stage School will do their best to accommodate students by allowing them to dial into a virtual zoom call during ongoing classes at the hired venues, or alternatively try arrange a convenient time for vulnerable students to have a separate session.
34. Participation in Trinity Stage School classes post-COVID-19 UK Lockdown (from July 2020)
(i) By ticking the agreement below regarding the Trinity Stage School Terms and Conditions post-COVID-19 UK Lockdown, you are accepting and agreeing to adhere to these new terms and conditions set by Trinity Stage School, including their response to the COVID-19 crisis and the UK Lockdown 2020.
(ii) By agreeing to the Terms and Conditions you understand that, should your child or anyone in your household show symptoms for COVID-19 (if unsure, please check on the NHS website), it is your responsibility NOT to bring your child to class and to self-isolate your household for at least 7 days if no further symptoms occur. In the event that further symptoms occur within the household, you understand that you should self-isolate for 14 days since the last symptom within the household occurred (as outlined in the UK Government's guidelines).
(iii) By agreeing to the Terms and Conditions you understand that, should your child show any symptoms of COVID-19 on arrival to participate in classes at Trinity Stage School, they could be refused entry to classes. You also understand that, should your child show any symptoms of COVID-19 whilst participating in classes, you will need to be available to collect your child immediately from class. Additionally, you understand that it will be Trinity Stage School's obligation to anonymously notify other parents of the incident of your child being sent home due to COVID-like symptoms.
(iv) You understand that by accepting these Terms and Conditions you are acknowledging and accepting the risk associated with your child participating in classes at Trinity Stage School; although Trinity Stage School will have put in measures to mitigate against the spread of COVID-19 during attendance of classes, Trinity Stage School or their staff cannot be held responsible should your child contract COVID-19.
Should there be any concerns with this policy and the measures Trinity Stage School have put in place in order to mitigate the risk of transmission of the virus, please do not hesitate to get in touch with a member of staff so that we are able to do our best to alleviate them.
For further information regarding the UK Government’s guidance on work safely with COVID-19 for sport, gym and leisure facilities please go to the UK Government website.
For more information on COVID-19 and social distancing, there is more information from the UK Government here.